Seeking clarification on data residency requirements for Canadian federal government-related entities. Which types of data must remain in Canada, including any nuances related to address and location data for shipping and billing purposes? How strict are these requirements, and are there any best practices or common approaches for compliance? Our organization is merging our Canada assets and running them using our U.S. systems. Any insights or experiences would be greatly appreciated.

Process Management Data & Analytics Data Privacy

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Director of Data Risk in Bankinga month ago

Cross-Border Data Protection (CBDP) should be leveraged here. Data from Canada (selective or all) can only be shared with consuming applications in other countries if CBDP allows it from legal and compliance perspective. Usually, countries have specific policies and regulations on what data can be shared for CBDP compliance.

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CISO in Healthcare and Biotecha month ago

Remember the following when dealing with Canadian data for federal government organizations:

1. Types of Data: Keep personal and protected information in Canada as required by the Privacy Act, PIPEDA, and provincial laws.

2. Address and Location Data: Make sure shipping and billing information comply with Canadian data residency laws, primarily if related to personal or protected data.

3. Compliance Expectations: The Canadian government has high standards for data residency. Failure to follow the rules can result in severe penalties.

4. Privacy Impact Assessment (PIA): A PIA is essential to identify and reduce privacy risks associated with collecting and sharing personal information.

5. Best Practices: For compliance, sensitive information must be stored in Canada, legal agreements must be used, and regular checks must be conducted.

In summary, adhering to Canada's data residency laws is crucial when combining Canadian assets with U.S. systems. This involves careful planning, conducting a Privacy Impact Assessment, and seeking assistance from legal and cybersecurity experts. Remember, you are not alone in this journey of compliance.