How have you structured your tech purchasing process to make sure TCO calculations are accurate?
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VP of IT in Real Estate2 years ago
All purchased assets, licenses, etc are properly tracked and which its cost are measured throughout its lifecycle. Each procurement would consider its incremental cost and to properly track its lifetime cost of ownership
Solutions Architect in Software2 years ago
All hardware and software costs are dealt with through a central point-but are allocated per business unit. In this way there is one point of control in terms of acquisition, and spend can accurately be allocated across business units. Director of IT in Software2 years ago
Yes, we do. We have a separate procurement department, where they have a process to follow. So every purchase will happen through a rigidly defined process where it evaluates all TCO calculations too. If needed we would signup for trials/demo accounts to verify the intended usage and use cases.VP IT in Energy and Utilities2 years ago
We centralized tracking of purchases but now allocate distributed costs to each department. We can then tie the usage to product or customer related needs and understand how it drives our external business versus our internal business but while having visibility into TCO.
All licenses, servers, etc have its costs distributed by team (or system) and by FTE.
We have a "rather be roughly right than precisely wrong" approach.